Many business owners hire virtual assistants to do tasks that take up a lot of time which could be more wisely spent dealing with significant contracts or attracting new clients.
A virtual assistant is a self-employed remote worker who provides business administrative tasks or services. Technological advancement has allowed businesses of any size to hire virtual assistants regardless of where they are located worldwide.
So what services and administration tasks can a virtual assistant provide for your company?
This article explains some of the top tasks you should delegate to your virtual assistant, which will help save you time, money, and stress.
Let’s be honest data entry is tedious and takes up so much time, which could be better spent on anything other than inputting data.
When writing a virtual assistant job description, companies ensure that data entry is included because all businesses deal with data inputting.
Your general virtual assistant proves invaluable when they provide administrative support as they can input all the data you need as part of daily tasks.
Keeping data on clients, stock, and sales up to date is a vital part of your business that can sometimes be overlooked or put off due to the amount of time it takes.
Your virtual assistant can ensure that all your data is up to date and accurate while ensuring no data loss could prove harmful to your company.
While your virtual assistant may perform multiple tasks, inputting data is still considered one of the most valuable due to its time-consuming nature.
In modern business, social media management is crucial to the overall success of a business regardless of its size.
One thing you can’t afford to do is ignore the critical role social media plays in your business.
Why spend hours each week dealing with your social platforms when you can make it one of your virtual assistants’ various administrative tasks?
Excellent use of social media can be music to the ears of any business owner because it helps promote your company in the right way, which in turn helps to generate income.
Tasks would involve looking after social media pages and scheduling posts across all channels such as Facebook, Twitter, LinkedIn, etc.
It is important to remember that social media often acts as the face of your business, so create engaging and informative content.
Not keeping on top of your bookkeeping can prove a major headache for your business. But keeping your books up to date can be a dreaded task that you always put off.
Your virtual assistant can be responsible for creating and sending client invoices, paying invoices, and maintaining financial records such as receipts or any cash flow you may use daily.
Every business needs to keep track of payments that come in and go out of the company. Your virtual assistant will be asked to send polite payment reminders to your clients via email or phone calls.
Your virtual assistant must ensure that the correct financial data is attributed to the proper account using your preferred software application.
You can use virtual assistant services to handle all your graphic designing needs, or you can make it one of the primary tasks for your virtual assistant.
Many people in business think graphic design does not apply to their industry, but excellent graphic design can enhance your profile and public image.
Knowing how to use excellent photos that are not blurry and do not infringe on copyright laws is vital if your virtual assistant creates new press releases.
As a business owner, you don’t want to have to spend time worrying about enhancing a photo for a press release. Let your virtual assistant deal with it.
They say first impressions count, so if your graphics, logos, and photos are all bland and blurred in your marketing, it will reflect poorly on your business.
If you own a real estate business, you will know that maintaining your property listings is essential to the overall success of your company.
There is little point in having an outdated website listing that contains the wrong information. Having incorrect information on a listing will only be a hassle and put off a potential buyer.
Maintaining a listing can be laborious and time-consuming, but it has to be done. This is where your virtual assistant can play a pivotal part by ensuring all listings are updated.
The client may have decided to reduce the property’s price, or they want to use new photos of the property to entice potential buyers. Again, most virtual assistants can deal with these tasks efficiently.
It is important to remember that your property listings are part of your online marketing for your business.
With the advances in digital technology, potential clients may see your listings by having daily updates sent to their mobile phones, so having the correct information is more critical than ever.
Writing content marketing material is essential to achieving business growth, but writing content that is engaging takes time and considerable effort.
Having your virtual assistant look after your company’s content writing may prove a little bit optimistic. However, your virtual assistant should be adept at writing blog posts and dealing with blog comments without you having to hire additional virtual writers.
You may need to keep your website up to date in sections such as the Contact Us page, About Us page or the FAQs page, and the right virtual assistants can handle all this.
Your virtual assistant could also write company newsletters from the information you provide, press releases, and other written content used on your website.
You will want to dictate what you wish to incorporate into a press release,and your virtual assistant will need to have excellent touch typing skills.
Market research is essential to your business, leading to increased sales and profits.
Failing to get to grips with market research will seriously impact your company’s future performance. But unfortunately, analysis of any kind can take time, which is why it is often neglected.
Virtual assistants can perform internet research for marketing purposes and free up a lot of your own time.
Research could be looking at data from feedback on online forms your customers have filled out or analysing the results of the digital marketing campaign you have run.
Sending follow-up emails to potential customers is vital if you want to gain more business. Also, competitor analysis is a good form of market research that should be delegated to virtual assistants.
Virtual assistants can help if you are launching a new product or service by conducting research into how many current clients would be interested in using the new service or product you intend to provide.
Your virtual assistant can keep you updated on the latest news within your industry that is relevant to your company. Being fully informed will help you stay ahead of the competition.
Email management is an essential but time-consuming part of everyday business life. As a result, virtual assistants play a crucial role in administrative work, with email management one of their main priorities.
Your virtual assistant will save you time by organising your email inbox and deleting old and junk emails to ensure that important emails don’t get overlooked.
Other tasks within email management include managing the contact list, finding and verifying potential clients’ email addresses, responding to emails, and creating drafts for approval.
Other tasks will involve email marketing mailshots which help with lead generation.
Sometimes you need an automatic response to emails to show that they have been received and you are dealing with them.
Making sure you respond to all customer email inquiries is vital to maintaining a good relationship with your customers and gaining additional customers.
Virtual assistants will take charge of all schedule management tasks, which will help to keep your business running like clockwork. Therefore, making a list and prioritising each task when managing the schedule is vital.
Using online calendars is essential to managing schedules, as is using all available resources.
Virtual assistants are responsible for scheduling meetings which often means booking a designated meeting room or booking and making travel arrangements for a conference room outside the company office.
Making sure that set times for meetings are stuck to is vitally important. This is where time blocking can be very useful.
Time blocking is a method that helps you divide your day into set sections of time. Each block of time is allotted to a specific single task. Using this method helps to keep your working day structured and should be implemented by all virtual assistants.
A virtual assistant can help with customer support overflow, such as online customer inquiries. Offering customer support is essential in any business. If your customers are happy, they are more likely to become repeat customers.
Virtual assistants can offer this support by dealing with customer inquiries via email, phone calls, or the technical support/chat support facility on your company website.
The best way for virtual assistants to provide excellent customer support is by trying to eliminate common questions immediately.
It is also critical to respond to customer complaints instantly through whatever platform the complaint was received. Reacting quickly to an inquiry or complaint through social media channels will show other customers you are dealing with the situation promptly.
Virtual assistants can help with invoice management, giving you peace of mind when filing your taxes.
Every company should keep up to date with all their incoming and outgoing invoices, receipts, and cash flow. Failure to keep on track with your invoices will only lead to problems in the future.
Scoro is a leading invoicing software that helps to streamline your entire invoicing process, and other software platforms like Xero, QuickBooks, and Freshbooks are also highly recommended.
You may need to provide your virtual assistant with training materials for the invoice management software you prefer to use for your business.
Employing a full-time web developer to look after your company website can prove costly. In addition, most company websites require WordPress plugins that must be monitored and updated to ensure they are running correctly.
Virtual assistants will be expected to deal with basic web development tasks such as ensuring database building is all backed up and secure so that information isn’t lost.
Your virtual assistant doesn’t need to be a web developer or have extensive knowledge of designing websites to maintain your website.
Knowledge of niche site creation, on-page optimization, off-page optimization, payment gateway, and website user interface will prove invaluable.
Advertising in the modern age can make or break a business.
Hiring a virtual assistant to help with your search engine and social media advertising will help take your company to the next level.
Good use of social media helps potential customers to see what your brand is all about and the products and services you provide. In addition, if your VA has a good understanding of search engine optimization, it will help to drive traffic to your company website. More traffic equals more potential customers.
Software such as Google Search Console, SEMRush, and Moz Pro will prove beneficial, so your VA must know how to use such packages.
It is pretty much a no-brainer that hiring virtual assistants can help your business in several different areas. For example, you may employ the VA for simple data inputting, basic web design, creating content, video editing, or dealing with bookkeeping and market research. The choice is yours.
However, hiring a suitable VA to suit your needs can be daunting, so let us deal with your VA’s sourcing, hiring, training, and even management.
We have years of experience in virtual assistant services and get you up and running with a VA who is the perfect fit for your company. Call us today so that we can discuss all your VA needs.
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Read MoreIt feels tedious sometimes, but reading is an integral part of your career as a real estate agent. You discover new resources, keep yourself updated on information, and learn new things. Journals and articles are excellent sources, but if you’re able, make time for a book or two as well. There are a variety of … Continue reading 6 Books About Real Estate You Should Read →
Read MoreReal estate is a crowded market, and it can feel impossible to stand out and grow your agency beyond where you stand. But how your agency develops and flourishes is up to you, especially if you put in the effort – in the little things as well. You’ll want to keep these tips in mind … Continue reading 7 Little Changes That’ll Make a Big Difference with Your Real Estate Agency →
Read MoreIt’s a question everyone in the business asks – how to be successful at real estate? There’s no simple answer, but there are ways to help yourself achieve that success. There’s the usual need for creativity and perspective to set yourself apart. But if everyone’s already doing that, how do you go above and beyond? … Continue reading 3 Steps to Developing a Successful Real Estate Business →
Read MoreThe internet is a hotbed of information and with good reason. It’s so easy these days to open a browser on your phone or your computer and just Google the answer to any question you have in mind. This applies to many topics – food, travel, literature… and real estate! There are plenty of resource … Continue reading 5 Killer Quora Answers on Real Estate →
Read MoreWarning Signs You Need To Hire A Real Estate Virtual Assistant You don’t have unlimited time to spare. You won’t be able to do everything on your own. You know, all the small things like double-checking information over the email or phone and keeping track of all your documentation. Even though you may … Continue reading Warning Signs You Need To Hire A Real Estate Virtual Assistant →
Read MoreHow Remote Work Is Changing Tech Salaries It was only a matter of time before technology allowed us to skip the commute and work from home, but the change happened quicker than expected due to COVID-19. It is pretty impressive how quickly companies abandoned the office with little disruption to productivity. For many, the … Continue reading How Remote Work Is Changing Tech Salaries →
Read MoreWhy Real Estate Agents Prefer to Outsource Rising prices of property in combination with consistently high demand from investors have established profitable conditions for real estate agents. However, increased competition and improved technology have pushed the agent to work harder than ever before to close deals. It is a conundrum that places the agent … Continue reading Why Real Estate Agents Prefer To Outsource →
Read MoreHow a VA Can Help Real Estate Agents Negotiate Short Sales Foreclosures are a harsh reality in real estate. Every day homeowners are faced with the possibility of losing their property. It is a dreaded situation that no one hopes to experience. An option to consider is a short sale. In order to facilitate … Continue reading How A VA Can Help Real Estate Agents Negotiate Short Sales →
Read More6 Things to Know Before Outsourcing to a Real Estate Virtual Assistant There is no doubt that outsourcing to a real estate Virtual Assistant will reap a multitude of benefits for your agency. It is a low cost, sustainable option that will contribute to your productivity, enhance the quality of work and provide your business … Continue reading 6 Things to Know Before Outsourcing to a Real Estate Virtual Assistant →
Read MoreWhere to Find the Most Affordable Real Estate Virtual Assistants Hiring virtual assistants present several benefits to real estate agents. The level of work productivity increases because the agent is able to delegate a good number of administrative tasks to the Virtual Assistant. Quality of work also improves because the VA has the time and … Continue reading Where To Find The Most Affordable Real Estate Virtual Assistants →
Read MoreComparison Between In-House or Outsourcing Real Estate Management Managing a real estate agency can be a handful. There are many tasks, duties and responsibilities that need to be attended to on a daily basis. But considering the competitiveness of the industry, real estate agencies have to be more aggressive in their efforts to reel … Continue reading Comparison Between InHouse And Outsourcing Real Estate Management →
Read MoreWhat Can a Real Estate Virtual Assistant Do? A career as a real estate agent can be financially rewarding. One sale can easily justify months spent closing the deal. In Australia, the median property price is $623,000. If you sold residential dwelling at that price, your commission would be $12,460. But the process of … Continue reading What Can A Real Estate Virtual Assistant Do? →
Read MoreHow Real Estate VA’s Can Boost Your Business Real estate VA’s or virtual assistants can do more than just assist you in administrative tasks. Properly managed, they can be a significant factor in cultivating success for your agency. Here are 9 ways real estate VA’s can boost your business: Manage Costs Cost … Continue reading How Real Estate VA’s Can Boost Your Business →
Read More20 Tasks You Can Outsource To Your Real Estate Virtual Assistant As an entrepreneur, independence is an admirable virtue to have. It gives you the mindset to take responsibility for all decisions you have to make. But it can also hinder your progress. This is especially true if you are in the real estate … Continue reading 20 Tasks You Can Outsource To Your Real Estate Virtual Assistant →
Read MoreOutsourcing for Real Estate Agents Solutions As entrepreneurs, real estate agents are used to managing tasks on their own. It is part of the process of building the business from the bottom up. This arrangement is perfectly fine when starting out. But when you begin to gain traction and work gets busier, those tasks … Continue reading Outsourcing For Real Estate Agents Solutions →
Read More6 Reasons To Outsource Real Estate Management Given the amount of work that needs to get done in a real estate agency, ideally you want a low cost solution that also contributes to revenue generation. It may seem like a version of real estate utopia, but the truth is such solution exists in outsourcing. Here … Continue reading 6 Reasons To Outsource Real Estate Management →
Read MoreHow To Hire A Good Real Estate Virtual Assistant The real estate process can be very tedious which leads to a number of interesting days in the life of an agent. With so many things to attend to, it can be a challenge to put order amidst chaos in an agent’s typical working day. In … Continue reading How To Hire A Good Real Estate Virtual Assistant →
Read MoreHow to Become a Real Estate Virtual Assistant In the old days of dial- up Internet service, virtual assistants were hired primarily to manage administrative functions. They were considered more as secretaries or personal assistants. But in the new millennium, broadband technology made the Internet more accessible and created niches in the virtual assistance industry … Continue reading How To Become A Real Estate Virtual Assistant →
Read MoreWhat Is A Real Estate Virtual Assistant? Aside from client meetings, property negotiations, and site visits, your real estate business has many administrative tasks to deal with. If you find yourself dealing with admin duties every day and not high-value tasks, it’s time to hire a real estate Virtual Assistant. “Real Estate Virtual Assistant? … Continue reading What Is A Real Estate Virtual Assistant? →
Read MoreMore businesses around the world are outsourcing services to virtual assistants. From small- scale businesses to Fortune 500 companies, many have discovered and acknowledged why contracting virtual assistants is a good business strategy.
Virtual assistants are Internet- based professionals who are contracted to handle a specific task or set of responsibilities. They work from a remote location; usually from home and are generally considered self-employed or proprietors of a business that offers virtual assistance services.
Read MoreOver the last 15 years, outsourcing has grown to become an important component in business development strategy. What was once viewed as a stop- gap measure to address cost reduction has evolved into a process that can actively contribute to revenue generation.
The exponential growth of outsourcing corresponds with increasing turbulence in the global economy. Political regimes are changing; new foreign policies are being enacted and economies are re-aligning their resources.
Read MoreThere is a growing trend among companies to integrate a remote staff member within their work force. In 2011, Yahoo! CEO Marissa Meyer introduced a remote worker plan where 10% of staff worked from home. A few years later Meyer increased the distribution to 15%.
While Meyer chose not to maintain the program, other companies such as United Health Group, AETNA, IBM, AMEX and Xerox started their own remote worker programs.
Read MoreContracting the services of a real estate virtual assistant can help with those non dollar productive tasks. From taking and making calls, preparing contracts, updating lists, arranging inspections and marketing.
If you can’t manage time efficiently, your productivity will suffer and ultimately affect your agency’s profitability.
There is an option that will enable you to exponentially increase your productivity.
Read MoreThe Virtual Assistant was once the best kept secret of successful entrepreneurs. However once Tim Ferris, Michael Hyatt and James Schramko shared how their online employees allowed them to grow their businesses, others wanted to experience the same successes as well.
But as with most professions, not every candidate who signs up can get the job done.
Increasing demand for virtual assistance work has blown open the doors of opportunity for those who want to cross over to the online profession.
Read MoreIf you want to maximize the benefits of outsourcing, you may want to outsource to Philippines. It has been the primary destination for global outsourcing since 2013 and its industry continues to grow at an annual rate of 20%. If you want to know “why”, here are 7 reasons you should outsource to the Philippines:
High Literacy Rate – At 98%, the Philippines has one of the highest literacy rates in the world. This is quite an achievement considering the Philippines is essentially a developing economy.
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