What Is A Real Estate Virtual Assistant?

what is a real estate virtual assistant

Aside from client meetings, property negotiations, and site visits, your real estate business has many administrative tasks to deal with. If you find yourself dealing with admin duties every day and not high-value tasks, it’s time to hire a real estate Virtual Assistant.

“Real Estate Virtual Assistant? Isn’t that like hiring a personal secretary? When people hear the words “Virtual Assistant”, the first words that come to mind are “secretary” or Personal Assistant.

There is truth to the common perception that real estate virtual assistants perform similarly to secretaries. After all, as the term implies, their primary function is “to assist”.

But there is more to a Virtual Assistant than just the ability to take dictation, data entry, make reservations, arrange meetings, and issue reminders.

How a Real Estate Virtual Assistant can Help Your Business

As business conditions became more unpredictable in the new millennium, real estate agents started to look for ways to remain profitable. It was a struggle, no doubt, but those that survived were the ones that decided to hire a virtual assistant by outsourcing work to third-party service providers.

The global volatility which occurred with 9/11 brought in the era of outsourcing.

As a result, more businesses started outsourcing services to virtual assistants, freelancers, telecommuters, and outsourcing agencies. As a result, you can find a Virtual Assistant through outsourcing services for every type of industry, including real estate.

Here are five benefits of having a real estate virtual assistant in Australia for your business:

1. Reduces Cost of Hiring

If you hire a full-time assistant or secretary for your agency, you will have to set aside money for salary and compensation. The total calculation of basic pay and benefits should correspond with what is mandated by law.

In addition, you will also incur incremental expenses in office space rent, Internet bandwidth, utility consumption, and office administration supplies.

When you hire virtual assistants, you can adjust work hours or the number of benefits to fit your budget.

You also throw these cost concerns out the window. The self-employed remote staff of the virtual assistance business are responsible for their expenses, and you only pay them for actual hours worked.

2. Gets More Work Done

Going through countless emails every morning, scheduling appointments, and handling phone calls are part of the business for any real estate agent.

Not outsourcing these time-consuming tasks takes you away from the high-value functions you need to do to grow your business.

Delegate non-essential tasks to your real estate virtual assistant, and you will have more time to dedicate to work that builds your business’s bottom line like lead generation. In addition, your remote staff member will be able to deal with any outbound calls with property management.

Another critical aspect of any business is working with existing clients and potential clients.

3. Improves Business Focus

A virtual assistant for real estate agencies should have experience in preparing and reviewing sales contracts. In addition, they can research trends and developments in the property market to keep you updated.

They can also prepare PowerPoint and spreadsheets for your next presentation and also deal with social media management.

While all of these virtual assistance work activities are happening behind the scenes, you can drive more focus to the task of meeting clients, negotiating contracts, and closing new accounts.

Thanks to global outsourcing through virtual assistant services, your real estate VA will soon become a valuable asset to your business.

4. Organises the Workplace

A prerequisite for a Virtual Assistant is to have the ability to organise the workplace.

They can create a filing system so you won’t have to spend time looking for documents. Your virtual staff member can get your bills paid so that you won’t worry about missing deadlines. They can also work with your local team to help your business flexibility without being a physical presence in the office.

Virtual assistants can issue reminders on meetings or arrange your schedule so you won’t be stressed out. You can have all the benefits of an executive assistant that a CEO of a large corporation has, without the huge costs involved.

5. Relieves Your Stress

One of the most overlooked benefits of time management is allocating hours for relaxation. Yet, this is an integral part if you want your business to succeed; it’s not about the number of hours you log in but how you spend them.

Part of productivity is keeping track of your physical, mental, and emotional state by taking care of yourself. If you’re constantly pushing the pedal, eventually, you’ll break down. However, you should always find time to recharge.

Virtual assistants can help you save time doing many tasks, including essential tasks, improving quality, increasing productivity, and giving you a better understanding of what your company needs.

This saved time is the most crucial aspect as it allows you the time to spend with your family and friends and not be stuck in the office. You can have much-needed time for exercise or extra rest. By the time you get back, you will be revitalised and more productive than ever.

How You Can Grow Your Business with a Real Estate Virtual Assistant

In the real estate industry, there are three crucial areas that a Virtual Assistant can help you with when you are outsourcing work:

1. Administrative Tasks

One of the most critical tools in real estate is the MLS. This has to be consistently updated in all businesses. Unfortunately, with all the things you need to do, updating information in the MLS can easily be overlooked.

There is also so much paperwork that needs to get done. From contracts to reports to emails and various correspondence, administrative work can be overwhelming for you and even the most experienced full-time employee.

Having a VA onboard can get all of these matters attended to and squared out right away, which helps you focus on the important tasks.

2. Marketing Work

The real estate industry is competitive. You need to get your management agency and profession out there in the market. Get the relevant content in front of your clients.

A Virtual Assistant can run your marketing campaign online and in traditional media. They can manage your social media accounts and ensure your presence is always felt on the Internet.

Virtual assistants who can write great blogs and other content for distribution in different online channels are valuable to your company.

Your VA can also help design marketing collaterals for your traditional marketing needs for flyers, posters, and streamers. These may not seem like an important aspect of your real estate agency, but they will help improve quality and increase productivity.

3. Sales Support

While the role of marketing is to acquire prospects and put them through a funnel, it may take several steps before the lead gets converted into a sale.

According to a study, 80% of sales are converted between the 5th and 12th call. How many of you can keep up after the 2nd or 3rd contact to get one client?

A Virtual Assistant knows how to move a prospect through a sales funnel so that management doesn’t have to deal with it. You can trust that they will become a valuable part of your team and can get the job done given their experience and skills in dealing with prospects.

You aim to take your agency to the next level to help with lead generation. But unfortunately, the less time you allocate for productive activity, the more you compromise the growth of your team and your business.

Contact Us Today

If you are serious about getting ahead in the real estate agent and property management world to help your business grow, then you need the help of virtual assistant services.

When any business hires virtual assistants to deal with their property management, data entry, or even their qualified leads, it frees more time to deal with company clients.

Outsourcing work in the property management industry can be stressful and time consuming, so let our team help you hire the best virtual assistant for your company.

We will find you the best match from our highly talented pool of virtual assistants and provide ongoing support and continuous training throughout the hiring process. So give a member of our experienced team a call for more information and a free consultation.

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More businesses around the world are outsourcing services to virtual assistants. From small- scale businesses to Fortune 500 companies, many have discovered and acknowledged why contracting virtual assistants is a good business strategy.

Virtual assistants are Internet- based professionals who are contracted to handle a specific task or set of responsibilities. They work from a remote location; usually from home and are generally considered self-employed or proprietors of a business that offers virtual assistance services.

Over the last 15 years, outsourcing has grown to become an important component in business development strategy. What was once viewed as a stop- gap measure to address cost reduction has evolved into a process that can actively contribute to revenue generation.

The exponential growth of outsourcing corresponds with increasing turbulence in the global economy. Political regimes are changing; new foreign policies are being enacted and economies are re-aligning their resources.

There is a growing trend among companies to integrate a remote staff member within their work force. In 2011, Yahoo! CEO Marissa Meyer introduced a remote worker plan where 10% of staff worked from home. A few years later Meyer increased the distribution to 15%.

While Meyer chose not to maintain the program, other companies such as United Health Group, AETNA, IBM, AMEX and Xerox started their own remote worker programs.

Contracting the services of a real estate virtual assistant can help with those non dollar productive tasks. From taking and making calls, preparing contracts, updating lists, arranging inspections and marketing.

If you can’t manage time efficiently, your productivity will suffer and ultimately affect your agency’s profitability.

There is an option that will enable you to exponentially increase your productivity.

The Virtual Assistant was once the best kept secret of successful entrepreneurs. However once Tim Ferris, Michael Hyatt and James Schramko shared how their online employees allowed them to grow their businesses, others wanted to experience the same successes as well.

But as with most professions, not every candidate who signs up can get the job done.

Increasing demand for virtual assistance work has blown open the doors of opportunity for those who want to cross over to the online profession.

If you want to maximize the benefits of outsourcing, you may want to outsource to Philippines. It has been the primary destination for global outsourcing since 2013 and its industry continues to grow at an annual rate of 20%. If you want to know “why”, here are 7 reasons you should outsource to the Philippines:

High Literacy Rate – At 98%, the Philippines has one of the highest literacy rates in the world. This is quite an achievement considering the Philippines is essentially a developing economy.

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